How DSE is Part of Workplace Risk Assessments

In modern workplaces, especially in environments where technology plays a pivotal role, the use of Display Screen Equipment (DSE) has become standard. The increased reliance on screens brings with it health and safety considerations that must be incorporated into broader workplace risk assessments. This article explores how DSE assessments fit within these wider evaluations and why they are crucial for maintaining a safe and healthy work environment.

Understanding DSE in the Workplace

What is Display Screen Equipment (DSE)?

DSE refers to any device with a screen, commonly including computers, laptops, tablets, smartphones, and touchscreens used for professional tasks. Employees who work with these devices for more than an hour a day are legally entitled to DSE assessments under UK Health and Safety regulations.

The purpose of these assessments is to identify potential risks associated with prolonged screen use and to suggest measures to mitigate any hazards.

The Health Risks of DSE

Prolonged use of DSE can lead to several physical and mental health problems. Some of the common risks include:

• Musculoskeletal disorders (MSDs): These affect areas such as the neck, back, and shoulders, often as a result of poor posture or improperly positioned equipment.
• Repetitive strain injuries (RSIs): These can develop over time, especially when ergonomic setups are neglected.
• Eye strain and visual discomfort: Staring at screens for extended periods without breaks can cause digital eye strain, headaches, and difficulty focusing.

DSE risk assessments are designed to reduce these health risks by encouraging better workstation design and proper screen use habits​.

DSE as a Core Part of Workplace Risk Assessments

What is a Workplace Risk Assessment?

A workplace risk assessment is a comprehensive evaluation that identifies hazards in the work environment, assesses the likelihood and impact of these hazards, and determines measures to mitigate the risks. Under UK law, all employers must perform risk assessments to protect their employees from work-related health issues.

While these assessments can cover a wide range of risks, such as fire safety, manual handling, and machinery operation, DSE assessments are integral to workplaces where digital devices are heavily used. In this context, DSE is viewed as an essential component of office ergonomics and employee health.

Legal Requirements for DSE Assessments

In the UK, the Health and Safety (Display Screen Equipment) Regulations of 1992 set out the legal responsibilities of employers concerning DSE use. These regulations require employers to:

• Perform DSE assessments for employees who use screens regularly
• Provide adequate training on safe screen usage
• Make reasonable adjustments to workstations to prevent injuries

DSE Risk Mitigation in Workplaces

As part of a broader workplace risk assessment, a DSE evaluation will often include checks on:

• Monitor height and distance: Ensuring the screen is at eye level and positioned at an optimal distance to reduce strain on the neck and eyes.
• Keyboard and mouse setup: Ensuring wrists remain in a neutral position and that employees can type without unnecessary strain.
• Chair ergonomics: Verifying that chairs support good posture, providing lumbar support, and allowing feet to rest flat on the floor.
• Lighting and screen brightness: Ensuring screens are bright enough but not so much that they cause glare or eye strain​.

Practical Examples of DSE in Workplace Risk Assessments

Example 1: Office Workers Using Desktops

An office environment where employees spend 7-8 hours a day at a desk represents a classic example of where DSE assessments are critical. In such a setting, the assessment would examine:

• The desk and chair height to ensure employees are sitting comfortably with their feet on the floor and arms resting at the correct angle for typing.
• Monitor positioning, ensuring the top of the screen is at eye level to prevent neck strain.
• The importance of breaks is also highlighted, encouraging employees to take short, regular breaks to stand up and move around​.

Example 2: Remote Workers

With the rise in home working following the COVID-19 pandemic, many employees now operate from less structured environments. In these cases, DSE assessments must also account for:

• Non-ergonomic setups, such as working from sofas or kitchen tables, can exacerbate musculoskeletal problems.
• Evaluating home lighting and screen brightness to ensure proper conditions for long-term screen use.
• The provision of guidance and support for home workers on how to adjust their environment to meet DSE standards.
  

Why DSE Assessments Matter

Benefits of Incorporating DSE into Risk Assessments

Including DSE as a key element of workplace risk assessments benefits both employers and employees. For employees, it reduces the likelihood of developing work-related health issues such as back pain, eye strain, and stress. For employers, it can boost productivity, improve morale, and reduce absenteeism linked to poor working conditions.

Legal and Financial Implications

Failure to carry out proper DSE assessments can have significant legal consequences for employers. Under UK law, non-compliance with DSE regulations can result in enforcement notices, fines, or even personal injury claims from employees who suffer as a result of unsafe working conditions.

Moreover, businesses that fail to protect their workforce may experience a drop in productivity, increased staff turnover, and damage to their reputation.

Display Screen Assessments and the Workplace

Incorporating DSE assessments into wider workplace risk assessments is a crucial aspect of maintaining a safe and healthy working environment. By proactively identifying and mitigating the risks associated with prolonged screen use, employers can enhance employee wellbeing, comply with legal obligations, and ensure smoother business operations. With the rise of remote and flexible working, DSE assessments are more important than ever, making them an essential part of modern workplace safety strategies.

Centric provide DSE assesments to remote workers at home, and in the workplace. Read case studies about how we helped Karen a homeworker have a DSE assessment and the DSE programme we created for Cumbria Council.